• Accounts Payable Clerk

    Location CR-Heredia
    Posted Date 1 month ago(6/18/2018 12:29 PM)
    Job ID
    2018-1359
    # of Positions
    1
    Category
    Accounting/Finance - Accounts Payable/Receivable
  • Job Summary

    The individual will be responsible for ensuring that all payables, travel & expense and/or vendor control transactions are processed efficiently and effectively, in accordance with established service levels and other contractual requirements.  The individual will be responsible for all related tasks associated with invoice and payment processing, including receiving, recording, posting and verifying accounts payable transactions to journals, ledgers and other records. Responsibilities including working with the Migration Team on the transition of BPO functions from the various markets to Auxis’ Costa Rica Service Center, as well as supporting the to-be process design, organizational design, technology deployment to support these operations. 

    Responsibilities

    • BPO Migration
      • Work with the BPO Migration Team on the transition of all in-scope functions from the various markets to Auxis Costa Rica
        • Review “as is” processes, roles and responsibilities and provide input to the Migration Team on “to be” processes, roles, responsibilities, organizational design, use of automation, KPI’s, process improvements, compliance requirements, risks and mitigation strategies, etc.
      • Support new business operations to follow NII business requirements
        • Support the deployment of “to be” processes, including where feasible standardizing processes and activities across all markets
        • Work with the Accounts Payable Supervisor and the BPO Migration team to define key performance indicators, including service level and operational reporting and support the setup of reporting platform to provide visibility to daily operational performance

     

    • Accounts Payable Transaction Processing
      • Receive, code, and process invoices for payment, expense reports and/or vendor control transactions in a timely manner, and in accordance with established processes and timelines
      • Support all related transactional activity for invoice and payment processing, including
        • Receive invoice images and record and enter transactions in appropriate systems
        • Route invoices to appropriate approvers using automated workflow system
        • Refer invoice issues and exceptions to appropriate Invoice Reconcilers at client
        • Process and monitor invoices, payment proposals and other client expenditures and ensure accuracy in the daily processing of accounts payable transactions
        • Provide general financial, administrative and clerical services as required
        • Support preparation of needed reports for all payables
      • Ensure accuracy in the daily processing of accounts payable transactions
      • Properly prepare needed financial and operational reports for all transactional activities, as required and in accordance with client procedures
      • Ensure proper maintenance of invoice and payment records, as well as vendor data, as required, and in accordance with established client procedures
      • Review A/P aging to ensure compliance with established policies and that any available discounts are attained
      • Support interaction with internal audit and compliance to ensure information requests are accomplished timely and accurately
      • Suggest operational improvements, including systems, processes and organizational changes to drive greater performance and efficiency in Accounts Payable operations
      • Provide technical knowledge relating to Accounts Payable for individual markets
      • Identify new initiatives and opportunities for process and performance improvement and efficiencies, and work with AP Supervisor and Auxis management to define, establish and implement
      • Prepare and review documentation to support internal and external audits, as required
      • Ensure timely preparation of client service level and operational performance reports in accordance with established guidelines and client requirements

    Skills and Experience

     

    ·     Education & Language Command

    High School diploma required or Accounting Technical degree. 

    Fluency in English and Spanish is required (written and spoken).

     

    ·     Experience

    Minimum 1 year experience in accounts payables, with experience managing A/P operations in a multi-national Shared Services and/or BPO operation

    Experience with US or Latin American-based Telecommunications, Consumer Products, Wholesale or Retail Distribution businesses is a plus

     

    ·     Specific job knowledge and skills critical to do the job

    Oracle or SAP, or other Tier 1 ERP systems

    Excel: formulas, formatting, pivot tables, etc.

     

     

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