• Cash Applications Clerk

    Location CR-Heredia
    Posted Date 2 weeks ago(10/4/2018 11:37 AM)
    Job ID
    2018-1379
    # of Positions
    1
    Category
    Accounting/Finance - Accounts Payable/Receivable
  • Job Summary

    The Cash Applications Clerk reports directly to the Cash Applications Lead.  The Cash Application function consists of clerical and administrative services to ensure the accurate, timely and efficient posting and reconciliation of cash and non-cash payments to customer accounts.  

    Responsibilities

    • Prepare Cash Reports from daily cash posting activity data.
    • Research, reconcile and post customer payments to customer accounts.
    • Investigate and resolve customer queries as needed.
    • Perform daily data entry of all payments.
    • Prepare refund checks for return orders.
    • Record bank deposits.
    • Compile and prepare payment and order backup as needed.
    • Communicate with clients regarding outstanding payments.
    • Provide financial, administrative and clerical services as needed
    •  
    • Cash Application of Bank Lockbox Transactions
    • Review and research deposits located in share drive to provide additional details on payments to enable the bank to match deposits to customer orders and post in PeopleSoft.
    • e., research customer orders to provide correct account number and invoice number to the transaction
    • Research and reconcile to customer account, order number and invoice number
    • Contact the agents for further information if unable to identify specific invoice to apply payment
    • Contact customer Supervisor and notify of any transactions that cannot be reconciled by standard Cash Application Process
    • Cash Application of Credit Card and Wire Transactions
    • Access bank system(s) and/or review bank files to identify Credit Card and wire transactions that have been posted as deposits
    • Research transactions to reconcile and post Credit Card and wire transactions in PeopleSoft
    • Research and reconcile remittance advice to customer account, order number and invoice number
    • Contact customer agents for further information if unable to identify specific invoice to apply payment
    • Contact Supervisor in DE and notify of any transactions that cannot be reconciled by standard Cash Application Process
    • Cash Application of Non-Cash or Other Types of Transactions
    • Review reports for all non-cash transactions, including PNC Deposits
    • Research transactions to reconcile and post in PeopleSoft
    • Research and reconcile remittance advice to customer account, order number and invoice number
    • Contact customer agents for further information if unable to identify specific invoice to apply payment

     

     

    Skills and Experience

    • Minimum 1 years’ experience in accounts receivable, data entry, or similar operational areas, with experience in US-based Consumer Products, Wholesale or Retail Distribution businesses a plus.
    • Strong analytical and problem solving skills.
    • Self-starter who can work with projects from start to finish. Ability to prioritize tasks and to work independently. Demonstrates initiative to follow up on pending issues and organize assigned work. Disciplined approach to business.
    • Good knowledge of MS Office tools (Excel, Word, Access etc.) and familiarity with ERP Systems (Oracle, JD Edwards, PeopleSoft, SAP, etc.)
    • Ability to collect, assimilate, retain, and analyze information on the business, including data collection and analysis.
    • Good written and verbal communication skills in English.
    • Studies related to business administration, finance, accounting, or related field preferred.
    • Strong team player, willing to work in collaboration with others to achieve desired results.

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